Jobs in Richmond Hill

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Within 25 km of Richmond Hill

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Quantum Management Services Ltd.

Medical Office Administrator

Vaughan, ON, Canada

$52,000 to $62,000 CAD / year · Full-time

Within 25 km of Richmond Hill · About 10.9 km from the city centre

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Job details

Pay: $52,000 to $62,000 CAD / year
Job type: Full-time
Apply by: Nov 20, 2026
Experience: 2+ years' experience in a similar medical office position
Posted: Oct 21, 2026

Original job description

Position: Medical Office Administrator
Location: Vaughan
Salary: $52,000 to $62,000 per year, depending on experience, plus a year-end performance bonus
Posting Type: Open vacancy

The Opportunity

Our client, an established primary care and executive health clinic focused on personalized care, is growing and needs an experienced Medical Office Administrator. You'll be the welcoming face of the clinic and an ambassador for patients and the team.

This is a full-time role working Monday to Friday, 9am to 5pm, at a clinic in the Woodbridge area. Free parking or a paid monthly transit pass is also provided.

What You'll Do:

- Greet patients and visitors and answer multi-line phones.
- Schedule and confirm appointments, including annual physicals.
- Maintain databases, prepare invoices and receipts, and mail patient materials.
- Document patient information accurately and confidentially, and prepare charts for insurance requests and records transfers.
- Arrange and expedite referrals, including to out-of-country providers from time to time.
- Manage patient expectations around access to outside medical services.
- Work closely with physicians and clinical and administrative staff, staying calm in challenging situations.

What You'll Need:

- 2+ years' experience in a similar medical office position
- Knowledge of medical terminology and EMR systems
- Experience with multi-line phone systems
- Intermediate MS Excel and Word
- Excellent communication, organization and attention to detail
- Professional appearance and demeanour, and a strong commitment to patient service

The Benefits:

- Adequate parking or monthly transit pass
- Health benefits
- Engaging team work environment
- Year-end bonus
- Team outings
- Monday - Friday work week (no weekends)
- Paid STAT holidays
- Paid vacation

Please send your resume in Word format.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Welcome patients and visitors, handle multi-line phones, schedule appointments, maintain databases, and prepare invoices, receipts, and patient materials. Accurately and confidentially document patient information, prepare charts for insurance requests and records transfers, coordinate referrals, and work closely with clinical and administrative staff.

Requirements

Requires at least two years of experience in a similar medical office role, knowledge of medical terminology and EMR systems, and experience with multi-line phone systems. Candidates should have intermediate Microsoft Excel and Word skills, strong communication and organizational abilities, attention to detail, a professional demeanour, and a commitment to patient service.

Skills

Patient Service
Appointment Scheduling
Medical Terminology
Electronic Medical Records
Multi-Line Phone Systems
Microsoft Excel
Microsoft Word
Patient Documentation
Confidentiality
Referral Coordination
Database Maintenance
Invoice Preparation
Communication
Organization
Attention To Detail
Managing Challenging Situations

Benefits

Free Parking Or Monthly Transit Pass
Health Benefits
Year-End Performance Bonus
Team Outings
Monday To Friday Work Week
Paid Statutory Holidays
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Primary Care
Executive Health
Patient Service
Medical Terminology
Electronic Medical Records
Multi-Line Phone Systems
Appointment Scheduling
Annual Physicals
Database Maintenance
Invoice Preparation
Patient Documentation
Confidentiality
Insurance Requests
Records Transfers
Referral Coordination
Microsoft Excel
Microsoft Word
Clinic Administration

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