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Quantum Management Services Ltd.

Executive Assistant & Office Manager

Toronto, ON, Canada

$75,000 CAD / year · Full-time

Within 25 km of Richmond Hill · About 14.3 km from the city centre

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Job details

Pay: $75,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posted: Nov 5, 2026

Original job description

Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy

Be at the Centre of Something Exciting

Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.

This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.

What You'll Do:

- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.

What We're Looking For:

- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.

Work Environment & Schedule

100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.

Why Join?

Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.

Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide proactive administrative and executive support, including managing calendars, correspondence, meetings, documents, presentations, and travel. Oversee office operations and welcome visitors, while coordinating corporate events and improving administrative processes and office efficiency.

Requirements

Applicants need at least three years of experience in executive assistance, senior administration, office management, or a similar role, including support for senior leadership. Strong organization, prioritization, attention to detail, communication, discretion, initiative, and flexibility are required; healthcare or medical aesthetics experience is an asset.

Skills

Executive Support
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Travel Coordination
Office Management
Facilities Management
Vendor Coordination
Event Planning
Written Communication
Verbal Communication
Organization
Prioritization
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistance
Office Management
Senior Leadership
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Business Travel
Travel Itineraries
Office Operations
Facilities
Vendor Management
General Administration
Client Relations
Stakeholder Communication
Corporate Events
Educational Sessions
National Sales Meetings
Process Improvement
Office Efficiency
Medical Aesthetics
Healthcare
Executive Visits

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