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Within 25 km of Richmond Hill

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Procom

Executive Assistant and Office Manager

Newmarket, ON, Canada

$24 to $30 CAD / hour · Contract

Within 25 km of Richmond Hill · About 20 km from the city centre

Apply on myprocom-portal.procomservices.com About employer

Applications open in a new tab.

Job details

Pay: $24 to $30 CAD / hour
Job type: Contract
Work location: Hybrid position with 3 days in office.
Posted: Nov 10, 2026

Original job description

Executive Assistant and Office Manager:

On behalf of our Utilities client, Procom is searching for an Executive Assistant and Office Manager for a short term, 6 week role. This position is a hybrid position with 3 days onsite at our client’s Newmarket office.

Executive Assistant and Office Manager - Job Description:

This role involves providing comprehensive support to senior executives while managing office operations efficiently. The position requires a strong client service orientation and the ability to adapt to changing demands and priorities in a dynamic environment.

Executive Assistant and Office Manager - Responsibilities:

Provide executive support to senior leadership
Manage office operations and administrative functions
Coordinate meetings, appointments, and travel arrangements
Handle confidential information with diplomacy and discretion
Facilitate effective communication with stakeholders
Support team collaboration and problem-solving initiatives

Executive Assistant and Office Manager - Mandatory Skills:

Strong client service orientation with a professional and approachable presence
Ability to function in a self-directed, team environment and adapt to changing demands and priorities
Highly organized with advanced attention to detail
Advanced written and verbal communication skills
Polished stakeholder management
Advanced ability to handle confidential information with diplomacy and discretion
Advanced organizational, multi-tasking, and problem-solving skills

Executive Assistant and Office Manager – Nice-to-Have Skills:

Experience in a similar role within a corporate setting
Familiarity with office management software
Knowledge of project management principles
Experience in event planning
Proficiency in additional languages

Executive Assistant and Office Manager – Assignment Length:

This is a 6 week role position.

Executive Assistant and Office Manager - Start Date:

ASAP.

Executive Assistant and Office Manager - Assignment Location:

Newmarket, Ontario, Canada. Hybrid position with 3 days in office.

Apply on myprocom-portal.procomservices.com About employer

More about this job

Responsibilities

The Executive Assistant and Office Manager will support senior leadership, manage office operations, and coordinate meetings and travel. The role also handles confidential information and keeps communication flowing with stakeholders.

Requirements

Candidates need advanced organization, attention to detail, and strong written and verbal communication. They must handle confidential matters with discretion and be comfortable with stakeholder management and self-directed teamwork.

Skills

Executive support
Office operations management
Meeting and appointment coordination
Travel arrangements
Confidential information handling
Stakeholder management
Written and verbal communication
Organization and attention to detail
Multi-tasking
Problem-solving
Client service orientation
Adaptability
Self-direction
Team collaboration
Office management software
Project management principles
Event planning
Additional languages

Keywords

Executive Assistant
Office Manager
Administrative Assistant
Executive Administration
Office Administration
Office Management
Meeting Coordination
Travel Arrangements
Calendar Management
Stakeholder Management
Confidentiality
Project Management
Event Planning
Contract
Temporary
Newmarket
Hybrid
Utilities

Tools

Office management software

Languages

English

Seniority

Mid level

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