Jobs in Richmond Hill

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Within 25 km of Richmond Hill

Added 15 days ago
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Equipment Administrator
Bayshore
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Added 15 days ago
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Bayshore

Equipment Administrator

Markham, ON, Canada

Within 25 km of Richmond Hill · About 11.4 km from the city centre

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Job details

Posted: Oct 14, 2026

Original job description

JOB SUMMARY

Under the direct supervision of the Equipment management Team Lead, the Equipment Administrator is responsible for ensuring that adequate equipment inventory levels are maintained. In addition, you will be responsible for HCCSS and Subcontractor communication and reconciliation of equipment rentals and billing corrections, HCCSS error reporting, as well as other internal reports as assigned.

DUTIES AND RESPONSIBILITIES

· Responsible for making calls confirming with patients, HCCSSs and /or Subcontractors regarding the rental of equipment.

· Responsible for scheduling pickup of equipment and/or bio-waste with patient/family members/care givers.

· Ensuring that the appropriate requisitions are sent by the HCCSS and Subcontractors.

· Maintain open communication with the logistics team and drivers to ensure that pickups are done on time.

· Maintaining open communication with finance regarding equipment rental billing

· Following up with missed pickups and rescheduling with patients

· Following up with patients regarding Preventative Maintenance schedules and arranging Pump Replacements

· Identifying HCCSS errors in relation to the HCCSS contracts

· Manages inventory, documentation, and control of all client equipment including infusion pumps, chargers, poles, bolus cords and accessories.

· Maintains computer system records of all client equipment locations, usages, maintenance, repairs and returns, etc.

· Performs other duties such as administrative duties and daily reports as required.

· Participate in ongoing internal and/or external continuing education activities.

· Adhere to Bayshore Policies and Procedures

QUALIFICATIONS

· Minimum high school diploma or an equivalent combination of education and experience

· 2-3 years of experience working in a customer service or administrative role dealing with large volumes of correspondence.

· 1-2 years of experience within a call center/customer service environment and use of computers within a Windows environment.

· Excellent Customer Service skills, empathetic, problem solver, active listener, with positive attitude.

· Ability to read and interpret documents such as safety rules and procedure manuals in English. Ability to understand basic medical terminology.

· Ability to add, subtracts, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Ability to compute rate, ratio, and percent and must be able to perform basic algebraic calculations.

· Ability to sit for long periods of time, while on the phone or computer

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More about this job

Responsibilities

The Equipment Administrator manages inventory levels, documentation, and control of client equipment including infusion pumps and accessories. They also handle communication with patients, subcontractors, and internal departments regarding rentals, billing, and maintenance scheduling.

Requirements

Candidates must have a high school diploma and 2-3 years of experience in a customer service or administrative role. Proficiency in a Windows environment and the ability to perform basic algebraic calculations are required.

Skills

Inventory management
Customer service
Administrative support
Data entry
Communication
Problem solving
Active listening
Scheduling
Medical terminology
Reporting
Windows environment
Logistics coordination
Billing reconciliation
Documentation
Mathematical skills

Visa sponsorship

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Keywords

Equipment Administrator
Inventory Control
Customer Service
Administrative Support
Logistics
Billing
Infusion Pumps
Medical Terminology
Data Entry
Reporting
Scheduling
Windows
Patient Communication
Preventative Maintenance
Reconciliation
Documentation

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