Jobs in Richmond Hill

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Within 25 km of Richmond Hill

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SPECTRAFORCE

Administrative Assistant II

Toronto, ON, Canada

Hybrid

$22.2 CAD / hour

Within 25 km of Richmond Hill · About 18.6 km from the city centre

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Job details

Pay: $22.2 CAD / hour
Workplace: Hybrid
Posted: Oct 30, 2026

Original job description

Position Title: CAN - Administrative Assistant II
Duration: 8 months, Extension/ Conversion Possible
Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory
Address: - 66 Wellington Street West, Toronto, Ontario, M5K 1A2

SUMMARY OF THE ROLE:

Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings, Planning team events and celebrations, including holiday functions.

Preferred/Ideal Candidate Background:

The candidate has experience coordinating team schedules and managing calendars, someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as manager is looking for this experience. Strong communication skills and ability to openly communicate are extremely important so please ensure this when screening candidates. Experience with Outlook is a must have!

MUST-HAVE Hard Skills:

Previous experience working as an Executive Assistant: 2-4 years
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
Prior experience with calendar management/scheduling meetings: 2-4 years

SOFT SKILLS:

Strong interpersonal and relationship-building skills.
multi-tasking, highly organized and payin strong attention to detail
Strong verbal and written communication skills
Ability to work independently

NICE-TO-HAVE

Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

Applicant Notices & Disclaimers

For information on benefits, equal opportunity employment, and location-specific applicant notices, click here

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is C$22.20/hr.

Apply on spectraforce.com About employer

More about this job

Responsibilities

The Administrative Assistant II at SPECTRAFORCE will manage calendars and schedule meetings for the team and leadership. They will also coordinate town halls, team events and celebrations.

Requirements

Candidates need 2-4 years as an executive assistant and 2-4 years of calendar management and meeting scheduling. Advanced Microsoft Office skills, including Outlook, are a must, and strong communication and independent work skills are essential.

Skills

Outlook
Microsoft Office
Excel
PowerPoint
Microsoft Teams
calendar management
meeting scheduling
event planning
executive support
verbal communication
written communication
interpersonal skills
multi-tasking
attention to detail
organization
independent work

Keywords

Administrative Assistant
Executive Assistant
calendar management
meeting scheduling
Outlook
Microsoft Office
Excel
PowerPoint
Teams
executive support
banking
financial institution
office administration
event planning
contract
hybrid

Tools

Outlook
Excel
PowerPoint
Microsoft Teams

Languages

English

Seniority

Mid level

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