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Staples Inc.

Accounts Payable Analyst (Expenses)

Richmond Hill, ON, Canada

Full-time

Within 25 km of Richmond Hill · About 3.5 km from the city centre

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Job details

Job type: Full-time
Experience: 2+ years of accounts payable experience in a high-volume environment
Posted: Jul 6, 2026

Original job description

Some of what you will do:

This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.

Specifically, You Will:

Invoice, Expense & Payment Processing (Trade & Expense)

Review and validate vendor invoices for accuracy, approvals, coding, and compliance.

Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.

Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.

Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.

Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.

Prepare vendor reports to support wire payment processing, as applicable.

When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.

Accounting Support, Reporting & Period Close

Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.

Analyze tax-related discrepancies and prepare adjusting entries for review and approval prior to processing.

Vendor Reconciliation, Inquiries & Issue Resolution

Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.

Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.

Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.

Physical demands/working conditions:

Office environment – Hybrid

Some of what you need:

Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.

Accounting courses/designation progress (e.g., CPA pathway) is an asset.

2+ years of accounts payable experience in a high-volume environment

Experience with vendor statement reconciliations and discrepancy resolution.

Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.

Proficiency with AP/finance systems (e.g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).

Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and escalate complex items when required.

Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.

Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.

Some of what you will get:

Associate discount

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Learning & Development programs

And more…

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

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More about this job

Responsibilities

This role supports the accounts payable function by processing vendor invoices, employee expenses, and payment requisitions. It also involves performing vendor reconciliations, preparing journal entries, and supporting month-end and year-end closing activities.

Requirements

Requires a post-secondary education in Accounting or Finance and at least 2 years of high-volume accounts payable experience. Proficiency in AP systems like Oracle and advanced Microsoft Excel skills are essential.

Skills

Accounts Payable
Vendor Reconciliation
Invoice Processing
Expense Auditing
PO Matching
Journal Entries
General Ledger
Oracle AP
Microsoft Excel
Analytical Skills
Problem Solving
Communication Skills
Attention To Detail
Financial Reporting
Tax Discrepancy Analysis
Internal Controls

Benefits

Associate Discount
Health And Dental Benefits
Rrsp/Dpsp
Performance Bonuses
Learning & Development Programs

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Oracle AP
AS400/JDA
CPA Pathway
2-Way Matching
3-Way Matching
T&E Policy
Vendor Statements
Journal Entries
General Ledger
RTV
Payment Requisitions
Financial Controls
Month-End Close
Year-End Close
Tax Adjustments
Imaging Tools
Workflow Tools
Excel

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