Job Title: Office Manager / Front Desk Administrator
Location: Woodbridge, ON
Compensation: $50,000 - 60,000K / Year paid hourly
Schedule: 6am to 3pm M-Th, 6am to 2pm Fri
Job Type: Full-time
About the Client:
Our client is a Canadian family business with roots dating back to 1923, supplying quality deli products to customers across Canada.
We are looking for a friendly, dependable and organized Office Manager / Front Desk Administrator to help keep our small Woodbridge office running smoothly. This varied role combines reception, general administration, light bookkeeping and payroll support, along with daily coordination with drivers and vendors.
Key Responsibilities
- Welcome visitors, vendors and delivery personnel, and direct inquiries appropriately.
- Answer telephone calls and emails professionally, taking accurate messages and following up as needed.
- Provide day-to-day administrative support to the owners and team.
- Communicate with our four drivers and help organize delivery paperwork and related records.
- Receive vendor paperwork and ensure invoices, receipts and delivery documents are recorded and filed accurately.
- Assist with light bookkeeping, including entering invoices, tracking payments and organizing financial records.
- Support payroll preparation by collecting and checking employee hours and submitting information for processing.
- Maintain organized electronic and paper files, contact lists and office records.
- Monitor office supplies and assist with ordering as needed.
- Follow up on outstanding information and help resolve routine administrative questions.
Qualifications
- Previous experience in office administration, reception or a similar role.
- Familiarity with basic bookkeeping and financial recordkeeping.
- Payroll support experience is an asset.
- Comfortable using Microsoft Word, Excel, Outlook and general office software.
- Strong verbal and written communication skills.
- Excellent attention to detail, organization and follow-through.
- Ability to manage interruptions and prioritize tasks in a busy small office.
- A friendly, professional approach when working with drivers, vendors, visitors and colleagues.
- Comfortable working independently and handling confidential information with discretion.
- Experience in a food distribution or delivery business is an asset.
What Success Looks Like
The right person is looking for a long-term, stable role, perhaps one that reduces their commute time or offers a positive, fast-paced environment. They will keep the front desk operating smoothly, paperwork accurate and daily office tasks on track. They will notice what needs attention, follow through reliably and help the team stay organized.
Working Environment
This is a full-time, in-person position in a small Woodbridge with regular driver and vendor activity. There will be rare occasions where lifting or moving of product is required, so there is a requirement to be able to lift of to 50 lbs. The role suits someone who enjoys variety, practical responsibilities and being a central point of contact for the business.
There is no employer-sponsored benefits plan.
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