Original job description
We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities.
Responsibilities:
• Manage incoming and outgoing fax communications and maintain accurate document organization for office records.
• Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner.
• Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures.
• Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly.
• Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled.
• Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed.
• Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
• Strong computer proficiency with the ability to learn new software applications quickly.
• Previous experience in a pharmacy, medical office, or administrative support environment is preferred.
• Familiarity with pharmacy systems such as Filware would be considered an asset.
• Excellent attention to detail and the ability to handle confidential information with discretion.
• Comfortable performing general office tasks such as scanning, filing, data entry, and document management.
• Strong communication and customer service skills, including the ability to respond professionally to inbound inquiries.
• Farsi language skills would be a significant asset.
• Must be able to successfully complete a criminal record check.
