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JD Development Group

Junior Project Administrator

Markham, ON, Canada

$45,000-55,000 per year · Full-time

Within 25 km of Richmond Hill · About 11.4 km from the city centre

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Job details

Pay: $45,000-55,000 per year
Job type: Full-time
Apply by: Nov 20, 2026
Experience: 0–2 years of administrative, accounts payable, or bookkeeping experience
Posted: Oct 21, 2026

Original job description

JD Development Group is a real estate development company delivering residential projects across the GTA. We're looking for an organized, detail-oriented Project Administrator to support our project management team with documentation, invoicing, and project administration. This is an entry-level opportunity for someone starting their career in construction administration or accounting who wants hands-on training.

About The Role

Reporting to the Project Manager Lead (PM), you'll handle the financial and administrative paperwork that keeps projects on budget and subcontractors paid on time. You'll work closely with the PM, the site team, and the accounting department, and learn on the job.

What You'll Do

Project Support and Communication

Work closely with the PM to help keep projects on schedule and within budget
Track project progress and outstanding items, and follow up on approvals and requirements
Schedule project meetings, and distribute meeting minutes, memos, and status updates
Provide day-to-day administrative support to the PM, including help preparing reports and presentations

Documentation

Open new project files and make sure all required information is collected before the project starts
Update and organize project files, including contracts, drawings, change orders, and meeting minutes
Use project management software to keep records current and easy to find
Collect closeout documents and archive project files when projects finish

Invoicing

Receive and track invoices from subcontractors and suppliers
Help enter invoices and expenses into the system
Answer simple vendor questions about invoice status

What We're Looking For

Diploma or degree in Business Administration, Accounting, or a related field
0–2 years of administrative, accounts payable, or bookkeeping experience
Strong organizational skills and attention to detail
Comfortable with Microsoft Office, especially Excel
Clear written and verbal communication skills
Construction experience, or familiarity with Procore or Yardi is an asset

Compensation

$45,000-55,000 per year

Vacancy statement: This posting is for an existing vacancy.

AI disclosure: We use artificial intelligence to screen, assess, or select applicants.

JD Development Group is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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More about this job

Responsibilities

Support the project manager with project scheduling, progress tracking, follow-ups, meeting coordination, reporting, and day-to-day administration. Maintain project documentation and records, track subcontractor and supplier invoices, assist with entering expenses, and respond to basic invoice-status questions.

Requirements

A diploma or degree in Business Administration, Accounting, or a related field is requested, along with 0–2 years of administrative, accounts payable, or bookkeeping experience. Candidates should be organized, detail-oriented, comfortable with Microsoft Office - especially Excel - and have clear written and verbal communication skills; construction experience or familiarity with Procore or Yardi is an asset.

Skills

Project Administration
Project Coordination
Document Management
Invoice Tracking
Accounts Payable
Bookkeeping
Microsoft Office
Excel
Organization
Attention To Detail
Written Communication
Verbal Communication
Meeting Scheduling
Meeting Minutes
Budget Tracking
Procore

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Development
Residential Construction
Project Administration
Project Management
Project Coordination
Project Scheduling
Budget Tracking
Project Progress Tracking
Subcontractor Invoices
Supplier Invoices
Accounts Payable
Bookkeeping
Expense Entry
Document Management
Project Files
Contracts
Drawings
Change Orders
Closeout Documents
Meeting Minutes
Reports
Presentations
Microsoft Office
Excel
Procore
Yardi
Vendor Communication

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