HR & Admin Specialist
About Midea America Canada Corporation (MACC):
Midea America Canada Corporation (MACC) is a Global leader in home appliances manufacturing, dedicated to improving the lives of consumers through innovative, high-quality products. At MACC, we pride ourselves on fostering creativity and excellence in every aspect of our work.
Position Summary
Coordinate and deliver HR processes and office administration with a high degree of independence within approved policies. Translate the Manager’s priorities into practical plans, validate HR transactions, organize team building and festive events, and coordinate office expansion and renovation projects. Provide technical guidance and review delegated work from the Associate and Intern.
HR Responsibilities
- Coordinate recruitment for approved vacancies, screen applicants, conduct interviews as assigned, liaise with hiring managers and prepare approved offer documentation.
- Own onboarding, probation tracking, employee change and offboarding coordination; review checklists and ensure HR, IT, Finance and managers complete required steps.
- Validate payroll inputs, investigate discrepancies and coordinate payroll and benefits providers; submit reconciled inputs for review and approval.
- Coordinate performance review, promotion and compensation cycles, prepare analyses and track approved outcomes.
- Coordinate learning programs, engagement surveys and recognition activities; track participation, feedback and action plan progress.
- Provide guidance on established policies and routine employee questions; document and escalate complex employee relations or policy exceptions.
- Prepare HR dashboards, headcount and staff cost reports; reconcile data and support audits and policy updates.
- Improve workflows and provide task guidance to the Associate and Intern; check accuracy and completion of delegated work.
Administration, Events and Special Projects
- Plan and deliver approved team building activities, festive parties and employee events, including proposals, budgets, vendor comparisons, schedules and post-event reviews.
- Coordinate venues, catering, activities and event communications with the Associate and Intern; consider accessibility, dietary requirements and employee participation.
- Coordinate office service providers and resolve maintenance and facility issues; monitor vendor performance and administrative expenditure.
- Coordinate day-to-day office expansion and renovation work: maintain the project plan, collect requirements, compare quotations and track milestones, risks and costs.
- Liaise with the landlord, contractors, IT and department representatives on approved layout changes, seating, work schedules and equipment needs.
- Prepare staff notices and coordinate phased works or temporary seating to reduce disruption; escalate changes requiring additional approval.
- Track outstanding defects and completion documents with relevant professionals; coordinate handover and updated asset and seating records.
- Support workplace health and safety activities, emergency arrangements and administrative process improvements.
Performance Management
- Coordinate the performance calendar, approved forms, system access, reminders and completion dashboards; check submissions for completeness and data accuracy.
- Prepare evidence summaries and rating analyses for calibration; maintain approved records and link final outcomes to authorized compensation and development actions.
- Support the Manager with PIP templates, review scheduling and confidential progress trackers; flag overdue actions and missing evidence.
Workplace Health and Safety
- Coordinate JHSC meetings, training bookings, inspection schedules and documentation; maintain a hazard and corrective-action tracker and follow up with responsible owners.
- Arrange safety orientation, emergency drill communications, first-aid training and review of office ergonomics or other concerns with competent parties.
- Collect incident information promptly, maintain restricted records and coordinate approved reporting and claim administration under the Manager’s direction.
- Track policy acknowledgements and safety training; coordinate agreed controls for events, visitors and renovation work and escalate unresolved hazards.
Additional HR and Administration Responsibilities
- Coordinate attendance, leave, disability and return-to-work workflows, including return from parental leave, under approved policies and the Manager’s guidance.
- Prepare merit and bonus calculations and benchmark analyses for review; coordinate benefits renewals, payroll year-end and employment record requests with Finance and providers.
- Maintain compliance and renewal calendars, policy acknowledgements, accessibility training and work authorization trackers where applicable; flag expiring documents and exceptions.
- Coordinate exit interviews and retention data, controlled record retention and HRIS access checks; maintain separate restricted medical documentation.
- Track lease and vendor renewals, office security requests, travel arrangements, business continuity actions and confidential document disposal; coordinate with IT and Finance.
Qualifications and Experience
- Diploma or degree in HR, Business Administration or a related discipline, or equivalent relevant experience.
- Typically 3–5 years of relevant HR and administration experience, including independent coordination of HR processes.
- Practical experience with payroll inputs, benefits administration, recruitment and employee lifecycle processes.
- Experience organizing employee events and coordinating vendors or office projects; expansion or renovation experience is an asset.
- Working knowledge of Ontario workplace requirements, strong Excel skills and experience with HRIS/payroll systems such as ADP.
- Strong organization, confidentiality, analytical ability and follow-through; CHRP designation or progress toward it is an asset.
Scope and Decision-Making
Coordinates approved work independently and may assign routine tasks under the Manager’s direction. Does not independently approve employment decisions, policy exceptions or unbudgeted commitments. Technical design, permits, contractor safety and statutory approvals remain with qualified parties and designated company approvers.
Feature Benefits
- Hybrid work model
- Health, Life Insurance and more
The expected base salary range for this role is CAD $65,000 -75,000 per year .Final compensation will be based on a variety of factors, including experience, skills, and qualifications relevant to the position. This job posting represents a current opportunity within the company.
Midea America (Canada) Corp. is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
