Full-time jobs in Richmond Hill, Ontario

Find full-time jobs in Richmond Hill, Ontario and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Richmond Hill

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Alphabyte

Executive Assistant to the Executive Team

Woodbridge, ON, Canada

C$75,000 to C$95,000 base salary, based on experience, plus benefits. · Full-time

Within 25 km of Richmond Hill · About 16.2 km from the city centre

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Job details

Pay: C$75,000 to C$95,000 base salary, based on experience, plus benefits.
Job type: Full-time
Apply by: Apr 17, 2027
Posted: Oct 19, 2026

Original job description

ABOUT ALPHABYTE

Alphabyte Solutions is a Toronto-based data and AI consultancy. We a boutique firm growing quickly. We serve mid-market and enterprise clients across North America. We are a Microsoft Solutions Partner and a member of the Claude Partner Network.

ABOUT THE ROLE

This is a new role. You report to our executive team. You keep the executives focused on clients and delivery. You own their scheduling and correspondence, you run the office, and you use AI tools daily.

WHAT YOU WILL DO

Scheduling and communication

Manage calendars for the executive team. Book meetings with clients, advisors and counsel.

Manage executive correspondence and follow up until each item is closed.

Prepare a one-page brief before key meetings.

Document recurring processes into written playbooks.

Office

Run the office day to day. You are the point person for anything the office needs.

Book and manage office cleaning and other local vendors in Vaughan.

Order office supplies and keep the office running.

Coordinate with our bank, insurers and service providers.

Contracts, proposals and hiring

Track contracts through signature, legal review and renewal.

Assemble Request for Proposal (RFP) submissions. Monitor bid portals, run the compliance checklist, package documents and track deadlines.

Coordinate interviews, offers and onboarding as we grow the sales team.

Finance support

Support invoicing and accounts receivable.

Gather documents for our accountants and tax advisors.

Support payroll administration and collect contractor paperwork.

WHAT YOU BRING

You love organizing and you take ownership. When something is yours, it gets done without chasing.

Clear, professional writing.

Daily use of AI tools such as Claude for triage, drafting and research, and comfort setting up simple automations.

Sound judgment and discretion. You handle confidential information every day.

Required: a valid driver's licence and access to a car. You live in or near Vaughan.

Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.

LOCATION AND HOURS

Hybrid: 3 to 4 days a week in our Vaughan, Ontario office, the rest remote. Standard business hours.

COMPENSATION

C$75,000 to C$95,000 base salary, based on experience, plus benefits.

HOW TO APPLY

Apply here on LinkedIn. In your note, tell us about a time you managed competing requests from two senior people.

Apply About employer

More about this job

Responsibilities

Manage executive calendars, correspondence, meeting preparation, and follow-up, while documenting recurring processes. Run day-to-day office operations and coordinate vendors, contracts, RFP submissions, hiring, invoicing, accounts receivable, payroll administration, and finance documentation.

Requirements

The role requires strong organization, ownership, clear professional writing, sound judgment, discretion, and daily use of AI tools with comfort setting up simple automations. Candidates must have a valid driver's licence, access to a car, and live in or near Vaughan; executive assistant experience supporting a founder, partner, or senior executive is a strong asset.

Skills

Executive Calendar Management
Professional Correspondence
Meeting Preparation
Process Documentation
Office Management
Vendor Coordination
Contract Tracking
RFP Coordination
Interview Coordination
Onboarding
Invoicing
Accounts Receivable
Payroll Administration
AI Tools
Automation
Confidentiality and Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Team
Calendar Management
Executive Correspondence
Meeting Briefs
Process Playbooks
Office Management
Vendor Management
Contract Tracking
Legal Review
Contract Renewals
Request for Proposal
Bid Portals
Compliance Checklists
Interview Coordination
Sales Team Hiring
Onboarding
Invoicing
Accounts Receivable
Accounting
Tax Advisors
Payroll Administration
Contractor Paperwork
Claude
AI Tools
Automation
Microsoft Solutions Partner
Claude Partner Network

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